Kentucky Department of Education

 

Budget/General Ledger Procedures

Last Updated on Wednesday, April 18, 2012 at 9:02 AM

The Budget and General Ledger Procedures guides instruct MUNIS users on Kentucky specific processes related to the General Ledger such as how to close a fiscal year in MUNIS, mass-create new projects and accounts, maintain audit files, and purge GL Account history. 

All other General Ledger Procedures that are not Kentucky specific can be found on the MUNIS website at www.tyler-munis.com.

See Statewide Budget General Ledger Reports section for instructions in preparing the Draft, Tentative and Working budgets and related reports in MUNIS.

How to close a fiscal year in MUNIS and prepare for the new fiscal year.

 

Fiscal YE Processing BGL2.doc

How to create Master Projects for the new year. 

 

Mass Create BGL-5.doc Mass Create BGL-5.pdf

How to close each month in MUNIS.

Month End Proc BGL-1.doc Month End Proc BGL-1.pdf
How to post last year adjustments after the new year has begun. Posting Last Year Adjustments BGL-3.doc Posting Last Year Adjustments BGL-3.pdf

How to purge GL Account History.

Purge GL History MSA-3.doc Purge GL History MSA-3.pdf

How to Add a New Fund

How to Delete an Obsolete Fund

How to Move an Obsolete Fund

How to Add a New Fund.doc How to Delete an Obsolete Fund.doc How to Move an Obsolete Fund.doc
For more information contact:

Kay Kennedy
500 Mero Street, 15th Floor CPT
Frankfort, KY 40601
Phone: 502-564-3930 x4433
kay.kennedy@education.ky.gov